Concord Carnival

Before beginning the application process, please download and read the following documents on these links: stallholder information and stallholder terms and conditions, and list of appliances. Food and beverage stalls will also need to follow this link: food safety checklist . Our information is revised after every event so make sure you are fully up to date with any changes. Please note in particular our requirements for food safety and our policy on sustainability. You will need to confirm you have read and understood all relevant documents during the application process.

With regard to sustainability, please be aware that waste minimisation and sustainable procurement practices are an integral part of the planning and delivery of Council run events, Council supported events and all public events held on Council owned and managed property. Under Council’s Sustainable Event Policy all stallholders agree to avoid using, selling and distributing any disposable plastic and polystyrene items such as:

• Straws
• Balloons
• Bags
• Cutlery or food/drink packaging to be used once and then discarded e.g. single use plastic sachets for tomato sauce, sugar, salt or sunscreen.

Biodegradable plastic bags are not accepted as these are not recyclable.

Stallholder fees are shown in the table below.

+ Evidence of Organisations registration with the Australian Charities and Not-For-Profit Commission must be provided with application

* Health inspection fee is included in the fees and charges for all food and beverage stalls

** To be eligible for early bird specials, applications should be received prior to  C.O.B  Friday, December 5

^ Vans requiring a space larger than 5mx3m may incur additional charges

Application process

All stall applications must be submitted through our online link. Applications will open on Thursday 21 November and close on Monday 16 December. Early Bird applications will close Friday 5 December.

There are some changes to the event information and the details we request from you, so please do read all the following information carefully and have all the necessary information ready before you start. Once you begin your application you will need to continue to the end – you will not be able to save it and come back to complete it later.

At the end of the online application process you will be asked to attach the following documents:

1. A copy of your current Public Liability Insurance Certificate of Currency with a minimum of $20 million cover
2. Valid NSW Food Safety Supervisor Certificate (food and beverage vendors only)
3. Signed copy of your food safety checklist (food and beverage stalls only). Please note this is compulsory for all applicants who plan to sell food products.
4. Completed list of appliances or devices requiring power (gas or electric). This includes any electrical equipment such as cash registers or EPOS you may use on your stall and need power for. If there are none, you will still need to indicate this on this form.
5. Photographs of your stall or food truck set-up – outside appearance front and back and internal layout showing all appliances
6. Evidence of not-for-profit status (if applicable).

Important note: as you work through the application online, you will come to a summary page that shows all the information submitted so far. The next page asks you to complete another set of contact details for the applicant which is very similar to an earlier page for ‘Trading or Business Name’. This page allows traders to provide personal details which are different to those of the business. If this does not apply to you then just repeat the same personal information here again.

If your application has been submitted successfully the system will send you an email confirmation. If you do not receive an email acknowledging your application, then it has not been received and you will need to apply again. If you have problems or have a query, email events@canadabay.nsw.gov.au

Application conditions

Applications will only be accepted via our online application form. It is the stallholder's responsibility to ensure your application has been submitted. 

The City of Canada Bay reserves the right to refuse any application. If your application is unsuccessful you will be notified via email. If you are successful you will receive an invoice requesting full payment by email.

On the day itself, there will be inspections and monitoring throughout the event by Event Management, Food Safety, and Sustainability to ensure these requirements are fulfilled. Council reserves the right to carry out any necessary enforcement action with regard to its policies and any other aspect of public safety.

If you have any questions please email events@canadabay.nsw.gov.au and a member from our events team will assist you.

APPLY NOW

Sponsorship opportunities range from $1,000 to $5,000.

Benefits include, but are not limited to:

• Prime marquee placement
• Banner placements
• Stage branding
• Social media and website recognition
• Logo recognition in flyers and advertisements. 

Sponsorship is always flexible, we can tailor arrangements to suit your needs. For further information read our sponsorship prospectus or contact our Marketing and Sponsorship Coordinator via 9911 6555 or sponsorships@canadabay.nsw.gov.au.

For Concord Carnival's terms and conditions please click here.

For Concord Carnival's stallholder information please click here.

For City of Canada Bay's Food Safety Checklist click here.

For stallholder's List of Appliances click here.